Reduce re-entry
Bring common document fields into a review-ready form instead of typing every date, amount and reference.
Turn documents into usable records
Smart invoice and document capture
Convert maintenance invoices, receipts and fleet documents into structured data ready for review.
- Upload and review workspace
- Structured field extraction
- Asset and vendor matching
Designed around the real work
Make smart document capture a clear, measurable workflow.
Bring common document fields into a review-ready form instead of typing every date, amount and reference.
See the key capabilitiesFFlit/ Smart document capture
Operational workspace
Turn documents into usable records
Smart document capture
Upload and review workspaceConnected
Structured field extractionCurrent
Asset and vendor matchingVisible
Active workflow3 steps
1Reduce re-entryReady
2Keep a human checkpointReady
3Connect the original evidenceMeasure
One fleet record
Convert maintenance invoices, receipts and fleet documents into structured data ready for review.
Operational outcomes
Less friction. More context behind every decision.
Every part of the capability answers a practical operating question and strengthens the same fleet history.
Keep a human checkpoint
Let an authorized user validate extracted information before it updates costs or service history.
Connect the original evidence
Store the source file with the approved vehicle, vendor and transaction for later review.
Key capabilities
Everything needed to operate smart document capture.
A focused daily experience connected to the records and controls across the platform.
Upload and review workspace
Bring common document fields into a review-ready form instead of typing every date, amount and reference.
Structured field extraction
Let an authorized user validate extracted information before it updates costs or service history.
Asset and vendor matching
Store the source file with the approved vehicle, vendor and transaction for later review.
One connected workflow
From signal to a better decision.
Smart document capture does not live in a silo. Every action improves the view used by the rest of the team.
Capture the right context
Connect smart document capture to the vehicle, person, place and moment behind the work.
Make the next action obvious
Give the right owner the status, priority and information needed to respond.
Close the loop
Keep the decision, completed work and supporting evidence in the operational record.
Improve from history
Use trends to reduce exceptions, cost and lost time on the next operating cycle.
Frequently asked questions
Understand smart document capture.
The essential answers before connecting this workflow to your fleet.
What does smart document capture help manage?+
Convert maintenance invoices, receipts and fleet documents into structured data ready for review. Teams can work with upload and review workspace, structured field extraction, asset and vendor matching.
How does smart document capture connect with the rest of Flit?+
This capability updates the same record used by assets, people, maintenance, telematics and cost workflows, so its information remains available in related processes and reports.
Who can access this capability?+
Roles and permissions define who can view, create, approve or change information according to each team’s responsibilities.
Can we start with only this capability?+
Yes. Flit can begin with one priority workflow and connect additional capabilities over time without rebuilding the underlying fleet records.
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See smart document capture in Flit.
Walk through your current process and see how it connects with the rest of your operation.